Resident Portal

Welcome back

Find the latest HOA updates, resident forms, public documents, and community actions in one place.

Signed in as

Resident

Role-based tools and information are shown below.

Latest Notices

Recent HOA announcements and reminders.

Resident Quick Actions

Helpful links and next steps.

Documents & Resources

Approved links for public documents and resident forms.

📄 Public Documents Open Drive folder 👤 Update Information Google Form 💬 Submit an Enquiry Ask an HOA question or request information. 🗳️ Voting Form Open when approved

Official Updates

Notices & Updates

Post short, clear HOA notices for residents, committee members, and admins.

Profile

Profile & Resident Updates

Use the approved resident update form to keep your contact information current.

Update My Information

Use this form if your contact or property information has changed.

  • Name
  • Email address
  • Phone number
  • Mailing address
  • Property address
  • Other approved updates
Open Resident Update Form

Before You Submit

  • Use your current and correct information.
  • Do not submit payment card numbers, bank details, SSNs, passwords, or private legal documents.
  • HOA/Admin or approved committee users should review updates before changing records.
  • If you have a general question, use the Enquiries tab.

How Updates Are Handled

  1. Resident submits the Resident Information Update Form.
  2. The response is saved in the restricted Google response Sheet.
  3. HOA/Admin reviews the update.
  4. Approved changes are entered into HOA records manually.

Privacy Reminder

Resident names, phone numbers, emails, lot numbers, addresses, and other private records should stay in restricted HOA records. Do not post them publicly on the website.

Resident Support

Enquiries

Use this page to ask HOA-related questions, request information, or submit general community concerns. This portal is not monitored for emergencies. For emergencies, call 911.

Submit an Enquiry

Residents may use the enquiry form for general HOA questions, dues questions, resident information questions, document questions, voting questions, meeting questions, community concerns, or other HOA-related requests.

  • Use clear and simple details.
  • Include your correct contact information.
  • Do not submit credit card numbers, bank details, SSNs, medical records, tax documents, passwords, or private legal documents.
Submit an Enquiry

What Happens Next?

  1. Your enquiry is submitted through the HOA enquiry form.
  2. The response is saved in a restricted HOA response sheet.
  3. Admin or approved committee members review it.
  4. Someone may follow up by email, phone, or text based on your preferred contact method.

HOA Dues

HOA Dues

Resident-specific dues should be assigned by admin and shown only to the correct resident in a secure portal.

Resident View

Your HOA Dues

For real resident-specific balances, use a secure system such as AppSheet, Softr, Firebase, or a verified payment portal.

Open Payment Link

Payment Safety

  • Use only the HOA-approved payment provider or official payment portal.
  • Do not submit card numbers or bank details through regular forms.
  • Save payment confirmation receipts.
  • Contact the HOA for balance or payment questions.
Important: Individual resident dues should not be visible publicly for everyone.

Payment Reference / Confirmation

After you complete payment through the official HOA-approved payment provider, submit your payment reference details so HOA/Treasurer can match the payment to the correct resident account.

Submit Payment Reference

  • Resident name
  • Property address or lot number
  • Email and phone number
  • Amount paid
  • Payment date
  • Confirmation / reference number
Open Payment Reference Form

Important

This portal does not process payments and should not collect credit card numbers, bank account numbers, routing numbers, CVV, SSN, passwords, or private legal documents.

Submitting a payment reference does not automatically mark the account paid. HOA/Treasurer must verify the payment in the official payment provider, bank portal, or HOA financial records.

Voting & Polls

Community Voting

Voting may be used for committee selections, resident suggestions, or HOA-approved polls. Official binding votes should follow HOA rules and applicable law.

Resident View

Committee Member Election

Use the approved voting form when the HOA chooses to enable electronic voting.

Open Voting Form

Voting Notes

  • Keep voting simple and related to HOA-approved topics.
  • Names, addresses, emails, phone numbers, or raw voting rows should not be public.
  • A summary result may be shared if approved.
  • Avoid unnecessary proxy or absentee wording unless the HOA needs it.

How Voting Works

  1. HOA/Admin creates a voting item.
  2. Eligible residents receive a unique voting code or property access code.
  3. Resident opens the Voting page and clicks Open Voting Form.
  4. Resident enters the voting code and selects an option.
  5. Vote responses go to a restricted response Sheet.
  6. HOA/Admin checks duplicate codes and counts eligible votes.
  7. Public results should not show resident names, addresses, emails, or private information.

Semi-Anonymous Voting

This process can keep vote choices private from other residents. HOA/Admin may use a voting code or property access code to verify that each eligible property votes only once.

For Google Forms, ask only for voting code, voting item, selected candidate/option, and confirmation checkbox unless the HOA requires more.

Prevent Duplicate Votes

  • Use one voting code per property or eligible voter.
  • Keep voting codes in a private Resident Directory or Voting Code Sheet.
  • Do not post voting codes publicly.
  • In the response Sheet, check for duplicate voting codes.
  • If a code appears more than once, HOA/Admin should review it manually.
Duplicate check example: =COUNTIF(B:B,B2)

Suggested Voting Code Format

Examples: WH-1024-VOTE, WH-1032-VOTE, WH-1040-VOTE.

Store voting codes only in a restricted Sheet with Property Address, Resident Name, Email, Voting Code, Status, and Notes.

Warning: Do not rely on the shared portal password alone to verify voting identity.

Vote Counting & Transparency

Voting responses should be reviewed by HOA/Admin or an appointed election/voting committee. The full raw voting response Sheet should not be public because it may contain voting codes, emails, timestamps, property details, or other identifying information.

Who Counts the Votes?

  • HOA President / Chair
  • HOA Secretary
  • Appointed election/voting committee
  • Approved neutral reviewer, if chosen
  • Portal admin only if authorized by the HOA

What Residents Can See

Residents should see only a summary result, not the full raw response Sheet.

Example summary: voting item, voting period, eligible properties, votes received, invalid/duplicate votes removed, valid votes counted, candidate totals, result, certified by, and certified date.

Trust & Privacy Rules

  • Use one voting code per eligible voter/property.
  • Keep raw vote responses restricted.
  • Have at least two authorized people review results when possible.
  • Publish only the final summary.

Do Not Publish

  • Resident names, emails, phone numbers, or property addresses
  • Voting codes or individual vote rows
  • Full response Sheet or timestamps tied to residents

Voting results may be published as a summary after review by HOA/Admin or an appointed voting committee. Individual voter information, voting codes, property details, and raw response records will not be made public. Results can be posted in Notices or saved as a Voting Results PDF in Public Documents.

This budget-friendly version does not provide fully anonymous, legally certified voting. It is suitable for simple community polls, resident feedback, or HOA-approved voting where manual verification is acceptable.

HOA Team

Committee Members

View approved HOA committee roles and contact guidance.

Help Center

Forms, Documents & HOA Resources

Use this page for resident forms, public documents, voting links, payment reference, and common HOA questions.

Resident Forms

Use these resident links for updates, enquiries, voting, and payment reference submissions.

Open Enquiry Form Resident Information Update Voting Form Payment Reference Form

Resident Documents

Open approved document folders for resident viewing. Private folders should remain restricted in Google Drive.

Open Public Documents Forms & Guidelines Meeting Minutes Resident Documents

Quick Help

  • Use Profile to update resident contact information.
  • Use Enquiries for questions or requests.
  • Use HOA Dues for payment link and payment reference guidance.
  • Use Voting only when an HOA-approved vote or poll is active.
  • For emergencies, call 911 or the appropriate local authority.

How This Works

  1. Resident opens the correct form or document link.
  2. Google Form collects the resident submission.
  3. The response is saved in a restricted Google Sheet.
  4. HOA/Admin reviews and follows up manually.
  5. Public documents open for resident viewing.

Voice + Text Help

AI HOA Assistant

Ask a general HOA question by typing or using the microphone button. This test version replies with safe preset HOA guidance.

Resident Help Bot

Ask by Text or Voice

Use short questions like “How do I request portal access?”, “Where are public documents?”, or “How do I update my information?”

Free testing version

No phone number, no paid voice credits, and no resident private data stored. Voice-to-text depends on browser support.

HOA Chat

Type or speak a question, then press Send.

Hello. I can help with portal access, Profile updates, public documents, HOA dues and payment reference steps, voting, enquiries, contact information, and privacy/legal guidance. I do not access private resident records.

Voice works best in Chrome/Edge. On iPhone/iPad, tap the question box and use the keyboard microphone, then press Send.

Try These Questions

Contact

HOA Contact Information

Use one common HOA email, phone number, and mailing address.

Primary Contact

Mailing AddressWilshire HOA
Oklahoma City, OK 73100

Replace the placeholder phone number and address with the official HOA details before launch.

When to Contact HOA

  • Dues questions
  • Portal access approval
  • Resident information updates
  • Document or notice questions
  • Voting or poll questions
Submit an Enquiry
Not for emergencies: This portal is not an emergency response system. Call 911 for emergencies.

Settings

Preferences & Security

Professional app-style settings for appearance, notifications, account view, and security reminders.

Appearance

Theme Mode

Toggle between light and dark portal themes.

Navigation

Menu Style

Choose how the main tabs appear. Top tabs are simple for residents. Side menu can help when there are many options.

Notifications

Account

NameResident
RoleResident
Portal TypeDemo static portal

Security Checklist

  • Use strong passwords for real admin accounts.
  • Enable MFA for Google, Netlify, domain, and payment provider.
  • Remove old committee/admin access quickly.
  • Keep response Sheets and restricted Drive folders private.
  • Do not share a single admin login across multiple people.

Legal & Privacy

Policies & Notices

Plain-language policy and disclaimer drafts for this HOA portal. These should be reviewed before official use.